Controlling files is an essential aspect of any business. It’s crucial to keep them organized in a way that supports compliance and streamlines workflows. The right document management software can aid in this. It’s also beneficial to have a document management system that lets users access the most recent versions of documents. This can help businesses avoid confusion about older versions and ensures that employees are working on the most recent version.
The most efficient document management software comes with image scanning and optical characters recognition (OCR) in addition to storage of files. These two functions allow users to convert paper records into digital files that can be easily searched. They also can help you save time and effort. It is because searching through a physical stack of documents is much more time-consuming and difficult than using an online system.
If you are looking for a highly customizable document management system, you may want to consider FileHold. The platform is available in a variety of pricing levels that allow you to add or remove users based on your company’s expansion. It comes with a number of essential features, including compliance tracking classification, eSignature, and file recovery.
FileHold also comes with a customizable user interface with advanced security settings and workflow automation capabilities. FileHold has many integrations with other software and is compatible with all operating systems. It’s available on a variety of devices, including iOS or Android mobile apps. The platform has also been praised for its customer support and opportunities for training.